April 7, 2022 | Frank Smith

What is Web Conferencing and How Does it Work? 

Whether for work, for educational purposes, or for entertainment, you often find yourself connecting to people via your laptops or other devices more and more these days! Every now and then you use video conferencing to keep in touch with your friends and family, or you watch another great webinar put out by one of your favorite influencers. These are just two of the many ways you use enterprise video conferencing to stay connected and updated. The conferencing management tools shape how you learn, communicate, and remain present in an online landscape. These are some of the reasons why the use of web conferencing is on the rise in businesses as well as other sectors. 

To use video conferencing for the benefit of your business, you are required to have a VoIP service that offers this feature and an active internet connection. This exciting digital platform can not only help you manage your remote workforce efficiently but assists you in organizing meetings instantly. Continue reading and we will walk you through all the technicalities and working of this communication feature.  

What does Web Conferencing Mean?

A web conference can be defined as an online meeting with an unlimited number of participants. These participants can discuss problems online, share documents, observe tasks together, exchange ideas, etc. These conferences are organized through special services that work through the internet. People from different locations can use this tool to hold a live conference. Although this feature was common even before the outburst of the COVID-19 and the trend of remote working, after the pandemic, this tool has got even more popular. And these days nearly every business is using a service of some kind that can help them manage their remote employees. 

How Does Web Conference Tool Work? 

There are many conference providers available in the market. Each of them has its own unique brand and selection of offerings. Businesses should analyze their own needs and select a service in accordance with them. Some of the solutions offer only chat for text-based group discussions, while other platforms have features like conference calling, video conferencing, and more. This means with some services you can have an online meeting audio-only, but with others, you can use your camera and turn it into a video conference, webinar, etc.

But the requirements of modern businesses and the current business environment is to have a service that offers both audios as well as video features. And for companies that have employees scattered globally, hosting web conferences, conducting interviews, or using a live streaming server to host Q&As is the basic demand. So, they can run their business and manage their employees only through enterprise video conferencing service. 

Depending on the purpose behind arranging a web conference, you sometimes need a few and other times many participants. And to facilitate this, multi-point video conferencing provides multiple points to support group conferencing. With it, you can have up to 1,000 participants to see, hear, share and collaborate together.  

Other than the hardware conferencing management tools, some web conference solutions come with a regular web browser that is easier to work with. This type of solution gives participants easy access and bypasses complicated, expensive setups that could lead to delays. Companies often prefer tools that can avoid disruption, interruption, and difficult technology. And user-friendly solutions like browser-based and zero-download web conference software are becoming more popular for the said reason.

Advantages of Web Conference for Businesses: 

The following are just a few of the many benefits a web conference platform offers to businesses and employees. 

Time Efficiency & Saving 

The most recognized benefit of this platform is that web conference is a time-efficient and cost-saving solution. You can organize meetings within minutes and you don’t have to spend any cost for arranging that meeting. Also, employees can remotely work from the comfort of their homes with the help of this tool.   

Reduced Travel Costs & no Commute: 

Web conference tools also affect traveling expenses as no commute is required. Businesses often send their employees on a domestic or international trips for business-related ventures. They can save this cost with the help of a conferencing tool. 

Application & Desktop Sharing: 

One of the most useful features of conferencing is that this tool allows application and desktop sharing. You can present information through Excel Spreadsheets, PowerPoint Presentations, or any other important document through a screen sharing feature of this tool. This feature makes sure that your business meeting functions smoothly. All in all, the web conference platform is a modern tool to facilitate businesses in global operations. But to enjoy all those and many more benefits of web conferencing, you need a reliable and efficient service like IPPBX.