DECEMBER 5, 2021 | Daphne Blake

What Web Conferencing is & how it Differs from Video Conferencing 

In this world of modern technology and extreme developments, every business’s daily actions are replaced into the internet’s virtual world. The same is true about the ways of communication. Employees, business partners, and all other organization’s stakeholders now prefer to communicate through the internet. They even favor online meetings rather than physical meetings. And since the outburst of the COVID-19, the need for less physical involvement has pushed this trend even more. Businesses are now managing their employees remotely with the help of web conferencing.  

   Having live meetings capacitates you to discuss the perspectives, exchange ideas and solutions to the problems at hand. Also, this online conferencing management saves plenty of time and money and helps you manage your business remotely. Therefore, enterprise video conferencing is one more powerful tool provided by modern technology. So, what exactly is this web-conferencing? How does it work and how does it differ from video-conferencing. To learn all these things, continue reading! 

What is Web Conferencing and how does it Work? 

You can define it as an all-encompassing term that bundles together communication by use of presentations, conferences, and training you hold online via the internet. Web-conferencing software allows users to have a modern online meeting experience with other users at any time and from anywhere around the globe! Also, it is a collaborative online conferencing management hub that breaks down physical barriers of meetings by providing the digital space and platform to meet. The barriers of physical meetings like long commute times, distance, travel, accommodation, and lengthy in-person meetings make communication less effective. 

The programs of web-conferencing are designed to fill the space between how we work and play in the real and virtual world. A great many aspects of business are strengthened when you can support your clients remotely. Consider how a conferencing service enhances the immediate availability of the customer service you provide to clients. Furthermore, web-conferencing also enables you to facilitate your employees in continuing education online. You can provide 24/7 IT support to your clients. For your healthcare business, enterprise conferencing management empowers you to offer chat and online appointments to your patients. 

Difference between Web-Conferencing and Video Conferencing:

One of the key differences between web-based and other conferencing solutions is the use of resources. Video conferencing solutions require dedicated equipment which means a significant number of upfront investments. Web-conferencing, on the other hand, doesn’t require special equipment and is more accessible for employees working outside the office. For instance, when you and several other employees together have a meeting with a client, it is usually carried out through a large screen of the conference room. This meeting requires a webcam and other dedicated video conferencing equipment. 


Contrary to this, with web-conference, even without downloading anything, you can attend a web meeting through the web browser with an internet connection. Additionally, this method is more flexible to hold meetings and seminars with multiple participants located in different places. In most cases, web-conferencing is as simple as sharing a link and meeting ID with the desired participants. The participants will join the meeting by just clicking on the provided link. Further, web-conferencing software generally includes some features that you can’t enjoy with traditional video conferencing software. 


Features to Consider when Choosing a Web-Conferencing Solution for Your Business: 

Given the variety of options available, choosing the right web meeting service provider can be a tall order to navigate. It is especially difficult if you’re choosing a web-conferencing service for a large organization. This is because large organizations usually have diverse online meeting needs and use cases. Furthermore, their team is also mostly spread around the globe. 


To choose the right service you’ll need to define the functionality you want out of a web-conferencing tool. You can then opt for the platform that gives you the best combination of your desired features and pricing. 
Here’s a list of the features you should look out for when deciding on the web-conferencing service providers. 


  • Video capability 
  • Audio 
  • Chat + emoji reaction
  • Pricing 
  • Meeting recording functions 
  • Technical simplicity
  • Screen sharing
  • Customer support
  • Security

Final Thoughts: 

Old communication systems like traditional phones, that could only facilitate voice calls, are now becoming extinct. This is because modern problems demand modern solutions. And this world of advanced technology and the internet, the only solution like web conferencing can cater to the communication needs of every business. But choosing the right service provider is key in the effectiveness of your online communications. If you weigh down different service providers of VoIP, you will find out that IPPBX. is the only option you can choose for your web-conferencing needs. 

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